Run every job, visit and certificate in one place.
Zonespan is job management built for fire and security. Your office plans the work, your engineers do it on their phones (even with no signal), and the paperwork, certificates and invoices follow on their own.
£29 + VAT per engineer a month. Office logins free. We set it all up for you.
Everything a fire & security company runs on
One system for the office and the van, instead of spreadsheets, paper job sheets and a separate invoicing package.
Jobs & calendar
Every maintenance visit and job on one calendar, colour-coded by engineer. Book, assign and move work in a couple of clicks.
Engineer app
Checklists, photos, signatures and parts used, on their phone. Works with no signal and sends everything back when they're online.
Maintenance never missed
Next service dates are worked out for every system. Overdue and due-soon work is on the dashboard, and customers get reminder emails.
Certificates
BS 5839-1 and BS 5839-6 fire alarm certificates, maintenance certificates and system handover certificates. Issued certificates are locked.
Quotes & invoices
Quotes from your price list, invoices from completed jobs, VAT worked out, and PDFs emailed to the customer with your branding.
Stock & vans
Stock in the store and in every van. Parts an engineer uses come off their van automatically, and low stock is flagged.
Also included: timesheets, holiday requests, expenses, RAMS, customer sites and systems, an activity log, CSV export and a one-click backup of everything.
See the whole month at a glance
Maintenance visits appear on their own, worked out from each system's contract. Jobs you book (installs, faults, commissioning) sit alongside them, colour-coded by engineer.
- Assign or move a visit and the engineer gets a notification on their phone
- Unassigned work stands out, so nothing slips
- Overdue maintenance shows on the dashboard
An app your engineers will actually use
Engineers open the app with a PIN and see their jobs for the day. They work through the checklist, add photos and parts, and get the customer's signature.
- Keeps working in plant rooms and basements with no signal
- Records travel and on-site times for every job
- Van stock, holiday requests and timesheets in the same app
From finished job to invoice in a minute
Completed jobs land in a "ready to invoice" list with the labour, travel and parts already on them. Pick the jobs, check the lines, and send.
- Your logo, colours and bank details on every invoice and quote
- See what's paid, outstanding and still in draft
- Customer files hold every site, system, document and price
No weekends lost moving systems
Moving to new software is the part everyone dreads, so we do it. That's what the setup fee pays for.
Send us what you've got
Spreadsheets or an export from your old system: customers, sites, systems, service dates and your price list.
We build your account
We bring your records over, add your engineers and office staff, and set up your logo, colours, document numbers and services.
You go live
Your office signs in, your engineers install the app on their phones, and the next visit is already on the calendar.
Pay for engineers. Office logins are free.
One simple price per engineer, with every feature included. No per-job fees, no add-ons.
Monthly
- £250 + VAT one-off setup: your records moved over and everything set up for you
- Billed monthly by card
- Add engineers any time: they go on your next bill
- Cancel any time, from the end of the month you've paid for
Yearly
- The same £29 a month, paid for the year up front
- Setup included free
- Engineers added during the year are charged for the rest of that year only
- Switch to monthly when your year ends
Prices exclude VAT at 20%. Every feature is included on both plans. Card payments are handled securely by Stripe; your card details never reach us.
Click around a real account
Harbourline Fire & Security is a made-up company with six engineers and two dozen customers. Open every page, nothing to sign up for. Nothing you change is saved.
Your customers' details, kept safe
You hold names, addresses, alarm details and site access notes. We treat that seriously.
Two-step login for the office
Every office login needs a code from an authenticator app, checked again every 30 days on each computer.
No email password resets for the office
A stolen email account can't be used to get in. Office passwords are only reset by us, after we call you back on your company number.
Your data kept separate
Every record belongs to one company, and the database itself stops anyone seeing another company's data. It's tested automatically before every release.
Engineer phones locked
The engineer app opens with a PIN, and engineers only see their own jobs, van and timesheets.
Records that can't be changed
Issued certificates and stock history can't be edited or deleted, and changes to key records are logged.
Your data, kept in the UK
You own everything you put in. It's stored in a London data centre, and you can download all of it at any time with one click.
Things people ask
Can you bring over our existing records?
Yes, that's part of setup. Send us spreadsheets or an export from your current system (CSV or Excel) with your customers, sites, systems and service dates, and your parts and price list. We match it all up and import it for you.
Do engineers need to download anything from an app store?
No. They open the app in their phone's browser and add it to their home screen, so it works like any other app and keeps your jobs on the phone for when there's no signal. It works on iPhone and Android.
What happens when there's no signal on site?
The engineer app carries on working. Jobs are kept on the phone, and completed work, photos and signatures are sent automatically once the phone is back online.
Will it put our name on documents?
Yes. Your logo, colours, company details and document numbering appear on quotes, invoices, certificates and job sheets, and emails go out in your company's name.
Is there a contract?
On the monthly plan you can cancel any time, from the end of the month you've paid for. The yearly plan is paid a year at a time. Either way you can download all your data before you go.
Do we pay for office staff?
No. You pay per engineer. Office logins are free, however many you need.
What if an engineer leaves?
Tell us and we'll remove their login. Every job, certificate and timesheet they did stays on record with their name on it. Your next bill uses the number of engineers on the day.
Who owns the data?
You do. We only use it to run the service for you, under a data processing agreement that's part of our terms.
Talk to us
Questions, a walk-through, or ready to get set up? Get in touch.